Regional Board Meeting

Meeting agenda

West Georgia Regional Library System
Regional Board Regular Meeting
Tuesday, August 11, 2026 9:00 a.m.
124 W. Chandler Street Carrollton, GA 30117

Join by Google Meet: https://meet.google.com/zim-afnf-ydt
Or dial: (US) +1 475-325-0965 PIN: 777 446 673#
More phone numbers

• Call to Order
• Introduction of New Trustee
• Attendance
• Approval of Agenda
• Approval of Minutes – May 12, 2026 Regional Board Meeting
• Public Comments (3 minute limit per person)
• Trustee Expectations, Dr. Katie Anderson, Board Chair
• Director’s Report
  • Kristin Limbaugh, Assistant Director for Youth Services
• Committee Reports
• Regional Board Committee Membership, Dr. Katie Anderson, Board Chair
• Finance Committee
  • Action Item: Approval FY26 Financial Reports
  • Action Item: Approval FY26 Proposed Amended Budget
  • Action Item: Approval FY27 Financial Reports
  • Action Item: Approval FY2027 Proposed Amended Budget including Use of Reserves
  • Action Item: FY26 Audit and AUP Engagement Letters
• Policy Committee
  • Action Item: Second Read: Open Records Request Policy
  • Action Item: Second Read: Social Media Policy
  • Discussion Item: First Read: WGRLS Personnel Policy
  • Discussion Item: First Read: Drug Free Workplace Policy
  • Discussion Item: First Read: Paid Parental Leave Policy
  • Discussion Item: First Read: Volunteer Policy
• Personnel Committee
  • Action Item: Director Salary Increase
• Old Business
• New Business
  • Action Item: Approval of FY2027 Director Salary Approval Form
  • Action Item: Approval of FY2027 Signatory Authority
  • Action Item: Deaccession of Technology Items
  • Action Item: Deaccession of Courier Van
• Adjournment
• Next Regular Meeting: Tuesday, November 10, 2026 9:00 a.m.

Download the agenda (PDF, 2 pages)

Action items summary

Regional Board Regular Meeting Action Item Summary
August,11, 2026 at 9:00am
WGRLS Regional Office
124 W. Chandler Street | Carrollton, GA 30117

Meeting called to order at 9:03am

Introduction of new Trustee

Attendance

• Katie Anderson, Paulding County
• Chloe Wilson, Haralson County
• Julie Dobbs, Carroll County,
• Robin Such, Paulding County
• Justin Nobles, WGRLS
• Karen Newman-Jones, Paulding County
• Lashann Hatfield – Mt. Zion
• Denny Rogers, Heard County
• Dawn Bennett, Heard County
• Richard Randolph, Douglas County
• Larry Wood, Haralson County
• Luke Brown, WGRLS
• Kristy Greene, WGRLS
• Rachael Carter – Carroll County (virtual attendee)
• Tracy Crooks, Douglas County (virtual attendee)
• Kali Dallmier, WGRLS
• Laura Buchanan, WGRLS
• Ora Engler, WGRLS
• Kristin Limbaugh, WGRLS
• Mitie Gresham – WGRLS

Approval of Agenda

• Motion to approve: Larry Woods asked that we amend the proposed agenda to “Shared Services Fee Discussion” in the Finance Committee section under “FY26 Audit and AUP Engagement Letters.” This item was added under the Finance Committee section under the last action item. 2nd Denny Rogers.
  • Motion passed as stated by Chairperson

Approval of Minutes

• May 12, 2026, Regional Board Meeting
• Motion to approve w/ amended attendance for Karen Newman who was present and not virtual. Katie Henry no longer serves on the board.: Motion made by Larry Wood, 2nd Chloe Wilson; all in favor, no discussion.
• Motion passed as stated by Chairperson

Public Comment

• N/A

Trustee Expectations, Dr. Katie Anderson, Board Chair (see meeting documents)

Director’s Report (see meeting documents)

• Kristy Greene, Director – Strategic Plan Update
• Kristin Limbaugh, Assistant Director for Youth Services

Committee Reports

• Finance Committee
• Action Item: Approval FY26 Financial Reports
• Motion passed as stated by Chairperson
• Action Item: Approval FY26 Proposed Amended Budget
• Motion passed as stated by Chairperson
• Action Item: Approval FY27 Financial Reports
• Motion passes as stated by Chairperson
• Action Item: Approval FY27 Proposed Amended Budget including Use of Reserves
• Motion passed with discussion as stated by Chairperson
  • Chloe Wilson votes, No. Tracy Crooks abstention.
• Action Item: Approval FY26 Audit and AUP Engagement Letters
• Motion passes as stated by Chairperson
• Action Item: Shared Services Fee (see FY28 Shared Services spreadsheet).
  • Discussion for all of us to consider it and vote on it in November.
• Policy Committee
• Luke Brown, Deputy Director
• Action Item: Second Read: Open Records Request Policy
• Discussion about requests.
• Motion to accept policy as read Robin Such, 2nd Larry Wood; all In favor with discussion.
• Motion passes as stated by Chairperson
• Action Item: Second Read: Social Media Policy
• Motion to accept as read Richard Randolph 2nd Robin Such; all in favor
• Motion passes as stated by Chairperson
• Discussion Item: First Read: WGRLS Personnel Policy
• Discussion Item: First Read: Drug Free Workplace Policy
• Once it passes in November it will be used in 2027.
• Discussion Item: First Read: Paid Parental Leave Policy
• Discussion Item: Volunteer Policy
• Personnel Committee
• Action Item: Director Salary Increase
• Motion passes as stated by Chairperson.

Old Business

• N/A

New Business

• Action Item: Approval of FY2027 Director Salary Approval Form
• Motion to approve: Larry Wood, 2nd Richard Randolph; all in favor
• Motion Passes as stated by Chairperson
• Action Item: Approval of FY2027 Signatory Authority
• Motion to approve: Richard Randolph, 2nd Robin Such, all in favor
• Motion passes as stated by Chairperson.
• Action Item: Deaccession of Technology Items
• Motion to approve: Chloe Wilson, 2nd Larry Woods, all in favor
• Motion Passes as stated by Chairperson
• Action Item: Deaccession of Courier Van
• Motion to approve: Chloe Wilson, 2nd Richard Randolph, all in favor
• Motion Passes as stated by Chairperson

Motion to adjourn: Larry Wood, 2nd Chloe Wilson; all in favor

Meeting adjourned at 10:43am

Next Regular Meeting: November 10, 2026 at 9:00am

Download the action items summary (PDF, 3 pages)